- Shinjuku City Official Website > Foreign Language Top Page > Procedures for Changes of Address and Taxes > Seal Registration
Section in charge: Resident Registration Section, Family and Resident Registration Division and each Branch Office
●Personal Seal (Inkan)
In Japan, personal seals are used as a symbol of agreement or approval, like a signature, to verify official documents, such as contracts.
You can order a personal seal for your name at a stamp engraving outlet and register the imprint at the City Office. When necessary, you can request a personal seal registration certificate that certifies that the personal seal is registered.
●Personal Seals That Cannot Be Registered
- Stamps with letters that do not combine to form part of your full name, last name, first name, or nickname as registered in your residence record/li>
- Stamps with other information, such as your occupation or degree
- Stamps made of rubber or other material that changes shape easily
- Stamps with imprints that are smaller than an 8-mm square or larger than a 25-mm square
- Stamps with imprints that are unclear or difficult to read
- Stamps with inverse engraving.
- Stamps that are inappropriate for registration (for example, stamps without an outer rim, cracked stamps, ready-made stamps, ring stamps, etc.)
●Personal Seal Registration Procedures
Please bring the personal seal you wish to register along with your valid residence card or special permanent resident certificate (foreign resident registration card) to the Family and Resident Registration Division of the City Office or local Branch Office, and complete the application procedures in person. Registration can be completed the same day. Some registration restrictions apply, such as those on age (must be 15 years of age or older).
If you apply in person without your valid residence card or special permanent resident certificate (foreign resident registration card), or if a representative with a proxy letter applies on your behalf, a letter of reference will be mailed to your home for confirmation. When you receive the letter, either you or the representative should bring the following items to the service counter where you filed your application:
- The response sheet
- The personal seal you want to register
- Some form of official personal identification
Note: If a proxy applies on your behalf, he or she must bring your identification, a proxy letter signed by you, his or her own identification and seal.
When registration has been completed, you will be issued a personal seal registration card. The handling fee for personal seal registration is ¥50.
●Personal Seal Registration Certificate
If you need a personal seal registration certificate, please bring your personal seal registration card, and apply for a certificate at the Family and Resident Registration Division of the City Office or any Branch Office. The handling fee is ¥300 per copy.
Note: You can also obtain a personal seal registration certificate through the convenience store certificate-issuing service. Please read page 9.
● When Notification Is Necessary (for Personal Seal Registration)
(a) If you lose your personal seal or no longer need to your stamp to be registered → Notification of Discontinuation of Personal Seal Registration
(b) If your personal seal registration card is lost, stolen or destroyed by fire→ Personal Seal Registration Card Loss Notification
(c) If your personal seal registration card is not usable because it is dirty or damaged → Personal Seal Registration Card Duplicate Application
● If You Move Out of Shinjuku City (Personal Seal Registration)
If you have completed personal seal registration but are moving out of Shinjuku City, please return the personal seal registration card. You will need to complete personal seal registration procedures at the municipal office of your new address. Even if you move back to the same address, you must still complete procedures for seal registration again.
● If You Leave Japan (Personal Seal Registration)
If a person with personal seal registration leaves Japan, the personal seal registration becomes invalid and is deleted.
Even if you move back to the same address, you must complete personal seal registration again.
● Those Who Are Not Eligible for a Registered Seal
Anyone who is not eligible for a residence record—including anyone with a short-term visa or who is staying in Japan illegally—cannot register a seal.
April 1, 2022