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Shinjuku City Official Website > Foreign Language Top Page > Procedures for Changes of Address and Taxes > Notifications of Birth, Death, Etc.

Notifications of Birth, Death, Etc.

Section in charge: Family Register Section, Family and Resident Registration Division

●Family Register (Koseki)
The koseki (family registration system) provides official authentication of a Japanese person’s name, date of birth, parents’ names, family relationships, spouse, and other personal information related to family.

●Family Register Notification Forms
Foreign residents must also file notification forms for births and deaths that take place in Japan. You may also file notification forms for marriages and divorces. There is no fee for filing a notification form. Please ask the section above about the documents required and other details.

●Birth Notification
The mother or father should complete the designated birth notification procedures within 14 days of the birth, at either the city office of the place of birth or the parent’s present address.
Also, please be sure to complete the following procedures:

  • Application for visa status at the Tokyo Regional Immigration Bureau within 30 days of the birth
  • Procedures designated by your home country (such as passport application)

Note: If you or your spouse is a special permanent resident and wishes to file a special permanent resident application for your child who was born in Japan, you will need to come to the Resident Registration Section within 60 days of the birth. A valid birth certificate is required for this application.

●Death Notification
A family member or person living in the same household should complete the designated death notification procedures within seven days of learning of the death of the person in question. This should be done at either the municipal office where the death took place, or at the city office of the applicant’s current address.

April 1, 2021