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Shinjuku City Official Website > Foreign Language Top Page > Procedures for Changes of Address and Taxes > Residence Cards and Special Permanent Resident Certificates

Residence Cards and Special Permanent Resident Certificates

Inquiries: Immigration Information Center, Immigration Services Agency, Ministry of Justice
Tel: 0570-013904
(From IP phones, PHS or from overseas, call Tel: 03-5796-7112)

●Residence Card Procedures
In the following cases, please conduct the designated procedures at your local regional immigration bureau:

  • Your name, date of birth, sex, or nationality (country/region of origin) changes or was incorrect
  • Your residence card is lost or stolen
  • You renew your residence card
  • You have a status of residence for working (e.g., engineers) or a status of residence for studying (e.g., students) and the institution you are affiliated with changes
  • If you are a spouse of a Japanese national or a spouse (or dependent) of a foreign resident, and you divorce or your spouse dies
    Please call the number above if you have questions about the documents required to complete the designated procedures.

●Special Permanent Resident Certificate Procedures
Please complete the designated procedures at the City Office’s Resident Registration Section in the following cases:

  • You are applying for special permanent residence for your child who was born in Japan
  • Your name, date of birth, sex, or nationality (country/region of origin) changes or was incorrect
  • Your special permanent resident certificate is stolen or lost
  • You are renewing your special permanent resident certificate

Please call the abovementioned Immigration Services Agency or the Resident Registration Section of the Family and Resident Registration Division (Tel:03-5273-3601) concerning the documents required to complete the designated procedures.

●Converting Your Foreign Resident Registration Card
With the elimination of the Alien Registration Act on July 9, 2012, the foreign resident registration card was considered equivalent to the newly created special permanent resident certificate and residence card for a designated period of time. However, as a rule, the foreign resident registration card was to be converted into a special permanent resident certificate or residence card by July 8, 2015.

○Residence Card
Please complete the designated procedures at your local regional immigration bureau.

  • If you are a mid- or long-term resident: As a rule, since the conversion deadline was July 8, 2015, please complete the designated procedures as soon as possible.

○Special Permanent Resident Certificate
Please complete the designated procedures at the City Office’s Resident Registration Section of the Family and Resident Registration Division.
Conversion deadlines:

  • For those 15 years of age and younger: On their 16th birthday
  • For those 16 years of age or older whose foreign resident registration card renewal period (conversion date) is on or after July 9, 2015: Your first birthday during the designated renewal period of the foreign resident registration card
  • For those other than the above: As a rule, since the conversion deadline was July 8, 2015, please complete the designated procedures as soon as possible.

April 1, 2021