- Shinjuku City Official Website > Foreign Language Top Page > Procedures for Changes of Address and Taxes > Shinjuku City Office Main Building Service Counters Will Be Open on the Fourth Sunday of the Month
Shinjuku City Office Main Building Service Counters Will Be Open on the Fourth Sunday of the Month
|Location||City Office Main Bldg. 1F (a special service counter is set up on the first floor for National Health Insurance-related services and city tax certificates)
Note: If you come to the City Office, please use the Main Bldg. entrance/exit on the first floor.
|Hours||9 a.m. to 5 p.m.|
|FY2021 Holiday Service Counter Days|
Procedures requiring confirmation with other facilities may not be handled. Please be sure to check the precautionary notes 1 through 5 in the chart below when completing procedures.
|Services Available||Section Responsible and Telephone Number|
|Resident registration||Notification of moving in/out/within Shinjuku City, and change of household*1
Note: If information must be confirmed with the municipal office administering your previous address, your notification may not be processed. Notifications of moving into Shinjuku City from overseas cannot be processed.
|Resident Registration Section, Family and Resident Registration Division (Main Bldg. 1F)
|Submit a notification of moving in using your “My Number” (individual number) card or basic resident registration card
Note: You must have completed procedures for moving out using your card at your previous address first.
|Notification of address of foreign resident
Note: A residence card or special permanent resident certificate (or foreign resident registration card for those who have not yet converted their card to a residence card) is required.
|Copies of residence records and certificates of registered items in residence records*1 & *2
Note: We cannot issue copies of residence records for residents of other municipalities.
|Certificates of nonresidence|
|Application for and cancellation of personal seal registrations*3|
|Personal seal registration certificate*4|
|Applications for and issuance of special permanent resident certificates
Application for and issue of special permanent residence
Note: The birth notification must have already been processed. Please call for more information.
|“My Number” (individual number) card-related services|
|Services related to electronic certificates for your “My Number” (individual number) card|
|Family registration||Receipt of family register-related notification*5
Note: Confirmation of the content of the notification form will be done on the following business day.
|Family Register Section, Family and Resident Registration Division, (Main Bldg. 1F)
|Cremation/burial/reburial permits and city resident funeral discount|
|Copies of complete family registers or extracts of these registers, deleted family registers, or family registers created before the family registration system changed; certificates of registered items in family registers (or deleted family registers) for the entire (or part of) household; copies of address history (appendices of the family register)*1 & *2|
|Certificates of identification (a document showing that you are not an adult ward, etc.)*1|
|Certificates of nonregistration|
|Note: Certificates other than those related to the abovementioned family registration are not processed.|
|National Health Insurance||Enrollment notification
・In principle, you must have a social health insurance loss of eligibility certificate. If you do not have any dependents, however, you can use a separation notice from your former employer instead. Foreign residents must present their residence card or special permanent resident certificate (or foreign resident registration card for those who have not yet converted to a residence card) and passport.
・As a rule, health insurance cards are sent by mail.
・Your health insurance card from your place of employment and your national health insurance card are both required.・As a rule, notifications and procedures require a “My Number” (individual number) card or documentation showing your individual number (such as a copy of your resident registration with your individual number written on it, or a valid notification card for which there is no change of address) and documentation certifying your personal identification (*1 except a student ID card).
|National Health Insurance Eligibility Section, Medical Insurance and Pension Division (Main Bldg. 4F), Tel: 03-5273-4146
|City taxes||Certificates of payment, taxation, and tax exemption*1
Note: only available to those with tax information from previously reporting their income
|Collection Section, Tax Affairs Division (Main Bldg. 6F), Tel: 03-5273-4139
In some cases, if you do not sufficient documentation to confirm your personal identification, applications for notifications and certificates cannot be processed. Please be sure to call in advance to confirm details.
*1: Always be sure to bring documentation to confirm personal identification when you come to the service counter. If a proxy completes the procedures on your behalf, the proxy must have a proxy letter as well as documentation to confirm their personal identification.
Documentation Needed to Confirm Personal Identification
- Single documents sufficient to confirm ID: A valid driver’s license, passport, “My Number” individual number card, basic resident registration card (with photo), Handbook for the Physically Disabled, residence card, or special permanent resident certificate
Note: A “My Number” notification card cannot be used to confirm ID.
- When two documents are required to confirm ID: A valid health insurance card, Medical Care System for the Older Senior Citizen health insurance card, Long-term Care Insurance certificate, pension notebook, basic resident registration card (without photo), or student ID (with photo)
*2: Those who can apply are restricted to the applicant himself/herself or a family member living in the same household for a copy of the residence records or certificate of recorded items; or a person listed in the family register or a spouse or blood relative of such (please bring documentation verifying the family relationship) for a copy of the family registry.
*3: For registration to be completed on the same day, the application must be filed by the applicant himself/herself in person, who must present one of the single documents sufficient to confirm ID noted in “Documentation needed to confirm personal identification” noted above.
*4: Please bring your personal seal registration card when applying for a personal seal registration certificate.
*5: If you come to the service counter to file a notification of marriage, divorce by consent, adoption, severing of ties by mutual agreement, or acknowledgement of paternal ties, or to request (withdrawal) nonacceptance of such notifications, please bring ID document(s) as listed in “Documentation needed to confirm personal identification” above.
|FY2021 Holiday Service Counter Days|
|April||April 25 (Sun.)|
|May||May 23 (Sun.)|
|June||June 27 (Sun.)|
|July||July 25 (Sun.)|
|August||August 22 (Sun)|
|September||September 26 (Sun.)|
|October||October 24 (Sun.)|
|November||November 28 (Sun.)|
|December||December 26 (Sun.)|
|January||January 23 (Sun.)|
|February||February 27 (Sun.)|
|March||March 27 (Sun.)|
October 15, 2021