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Shinjuku City Official Website > Foreign Language Top Page > Procedures for Changes of Address and Taxes > Have You Converted Your Foreign Resident Registration Card to a Special Permanent Resident Certificate or Residence Card?

Have You Converted Your Foreign Resident Registration Card to a Special Permanent Resident Certificate or Residence Card?

After Japan abolished the old foreign resident registration system on July 9, 2012, the foreign resident registration card was declared to be equivalent to the newly designated special permanent resident certificate and residence card for a designated period. As a rule, the old card must be converted to a special permanent resident certificate or the new residence card no later than July 8, 2015. It is expected that many people will go to the city office service counter to submit application forms starting a few months before that conversion deadline. Please cooperate by converting your card as early as possible.
For more information, please call the number below or visit the Shinjuku City website.
◎ Those with a Special Permanent Resident Certificate
Resident Registration Section, Family and Resident Registration Division (Shinjuku City Office, Main Bldg. 1F)
Tel: 03-5273-3601 (in Japanese)
◎ Those with Permanent Residence
Immigration Information Center, Immigration Bureau, Ministry of Justice
Tel: 0570-013904 (From IP phones, PHS or from overseas, call 03-5796-7112)

With the introduction of a new visa control system and revisions to the Residential Basic Book Act, the registration system for foreign residents has changed.

Residence Records (Juminhyo) Are Now Made for Foreign Residents As Well

The foreign resident registration system was eliminated, and the Residential Basic Book Act now applies to foreign residents as well. Residence records are therefore made for foreign residents in the same manner as for Japanese residents.

〇 What Is a Residence Record?
A residence record keeps and certifies information such as your address and who is part of your household. Such matters as personal seal registration, National Health Insurance, and taxes are based on these records.
The residence records for foreign residents also contain such information as nationality and region of origin, visa status of residence, and visa period of stay, in addition to data such as name and address.

〇 Foreign Residents Who Are Eligible for Residence Records 
(1) Medium- to long-term residents
As a rule, this refers to foreign residents who have stayed or will stay in Japan legally for more than three months with a valid visa status of residence as designated by the Immigration Control Act *1. Under the new visa control system, a residence card is issued to medium-to long-term residents.
(2) Special permanent residents
This refers to people recognized as special permanent residents as defined in the Special Act on Immigration Control *2. Under the new visa control system, a special permanent resident certificate is issued to special permanent residents.
(3) Those with landing permission for temporary refuge or permission for a provisional stay in Japan
This refers to anyone with permission to land for temporary refuge or anyone who has filed an application for refugee status and has received a provisional permit to stay in Japan according to the standards of the Immigration Control Act *1.
(4) Those in Japan through circumstances of birth, or who have renounced Japanese citizenship and are in a transitional period without any status of residence
This category refers to non-Japanese babies as well as anyone who has lost or given up their Japanese citizenship. (These individuals can stay in Japan without a visa status of residence for up to 60 days after their date of birth or loss of Japanese citizenship.)
Please note that if it is determined beforehand that you will be staying in Japan beyond this grace period, you must apply for a visa status of residence at the local regional immigration bureau within 30 days of birth or the loss of Japanese citizenship.
Note: Residence records are not created for foreign residents who do not fall under the abovementioned categories (1) through (4).

*1 The Immigration Control Act is a shortened form of the Immigration Control and Refugee Recognition Act
*2 The Special Act on Immigration Control is a shortened form of the Special Act on the Immigration Control of, Inter Alia, Those Who Have Lost Japanese Nationality Pursuant to the Treaty of Peace with Japan

〇 Notifications, Such as for Change of Address
You must file a notification if you move to a different residence or if there is a change in the head of your household or family relationship.
The notification procedures are different from those for foreign resident registration. To be specific, if you will be moving from Shinjuku City to another city or leaving Japan, please complete the designated procedures for moving out at the Shinjuku City Office beforehand.
Note: Since you will need your residence card or special permanent resident certificate, please bring it with you when filing a change of address notification.

〇 Certification of Address or Family Constitution (copies of residence records, etc.)
If you need a document to certify certain facts in your residence records, such as your address or who is in your household, please file a request for a copy of your residence records or a certificate attesting to the items registered in your residence record.
Note: Certificates of items registered in the foreign resident registry cannot be issued. If you need information on the items registered in the foreign resident registry, please direct your inquiry to the Ministry of Justice.

Residence Cards or Special Permanent Resident Certificates

Residence cards are issued to medium- to long-term residents in place of the foreign resident registration card. Special permanent residents receive a special permanent resident certificate.
Residence cards are issued at airports and seaports of entry and at regional immigration bureaus. Special permanent resident certificates for Shinjuku City residents are issued at the Resident Registration Section, Family and Resident Registration Division.

Concerning Personal Seal Registration

Tourists and others in Japan on short-term stays as well as those without a valid visa are not eligible for residence records. Those who are not eligible for residence records cannot register a personal seal.
Anyone not eligible for a residence record that completed personal seal registration before the system change will not be able to receive a personal seal registration certificate, since his or her seal registration was erased on July 9, 2012.

◎PR Video “The Registration System for Foreign Residents Will Change”

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◎ For more information on revisions to the system, please see the websites of the Ministry of Internal Affairs and Communications (MIC) and the Ministry of Justice (MOJ).

☆Concerning the Residential Basic Book System and Residence Records
“Changes to the Basic Resident Registration Law” (MIC website)
“A New Resident Registration System for Foreign Residents Will Begin July 2012!” (MIC website) (PDF of outside three pages of a trifold leaflet)
“A New Resident Registration System for Foreign Residents Will Begin July 2012!” (MIC website) (PDF of inside three pages of a trifold leaflet)
“A New Resident Registration System for Foreign Residents Will Begin July 2012!” (MIC website) (PDF of all pages)

☆Concerning residence cards and the new visa control system
“Start of a New Residency Management System” (MOJ, Immigration Bureau website)

☆ Concerning special permanent resident system
“The Special Permanent Resident System Will Be Changed” (in Japanese; MOJ, Immigration Bureau website)

Inquiries
(in Japanese)
Resident Registration Section, Family and Resident Registration Division (Shinjuku City Office, Main Building 1F), Tel: 03-5273-3601